NOTARY PUBLIC COLCHESTER
Lisa Montgomerie
Notary Public FAQ
Click on a link below for more information.
- Notary services
- Documents in Foreign Languages
- What is Legalisation or Apostille?
- What identification does a Notary Public require?
- How much does it cost?
Notary Services
Examples of when you may need to see a Notary include:
- Obtain a certified copy of a passport
- Grant permission for your child to travel abroad without you
- Certify copies of other documents such as examination certificates
- Buying or selling property abroad, including timeshares
- Transfer property
- To set up a Power of Attorney for use abroad
- Make a statutory declaration or swear an oath or affidavit
- Confirm your single status in order to marry abroad
- Obtain duplicate documents for lost passports or your other important documents
- Get an Apostille or legalisation
- Prepare and Notarise papers for adoption of children from abroad
- Have your contracts authenticated by a notary
- Have a commercial translation certified by a notary
- Prepare any other documents for use abroad, which require a notary stamp
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Documents in Foreign Languages
Documents presented to a notary may be in a foreign language. The notary must ensure that both they and the client understand the meaning and effect of the document. Notaries do not usually give advice about the meaning or effect of a document or transaction. It is important that the client shows the notary any correspondence or advice that he has been given by others.
A Notary Public may also be known as a Notario Publico, Notaio, Notario, Notar or a Notaire.
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What is Legalisation or Apostille?
A notarised document may often need to be further authenticated by having the U.K. Foreign and Commonwealth Office confirm the validity of the notary's signature and seal. The requirement for this will depend on the foreign country involved. This is done by legalisation by the use of the Foreign and Commonwealth Office's official certificate attached to the document, known as an apostille. These are internationally recognised due to the Hague Convention.
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What identification does a Notary Public require?
Notaries are obliged by law to keep sufficient evidence on their files of the identity and the address of all their clients before they undertake any work. Each person whose signature they are to certify must provide one of the following original identification documents at the time of the appointment.
- Passport
- Driving licence (with photo card)
- National identity card (EEA state members)
- An armed forces pass (with photo and signature)
- Firearms licence (with photo and signature)
- Other government issue ID (with photo and signature)
- Residence permit
- Benefit book or original notification letter from Benefits Agency
In addition, they require proof of residence, which can be one of the following original documents (not more than 3 months old):
- Bank statement or letter from bank
- Utility bill or council tax bill (not mobile phone bill)
- Tenancy agreement or Housing Association rent card
- Inland revenue tax demand or self assessment statement
When a notary public is acting for a corporate client, evidence of the due incorporation of the company or entity is required. This can be one of the following documents:
- Extract from the company register
- Certificate of incorporation
- Latest report and audited accounts
- Up to date certified copy of partnership agreement
- Evidence of being regulated by a regulatory body such as the Law Society or FSA.
In addition to the above, each individual signatory will need to produce one of the identification documents mentioned above.
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How much does it cost?
In order to give you an estimate of the cost of notarising your documents, please provide me with the following information:
- What service you need - witnessing signatures, certifying copy documents, obtaining Apostille etc
- The type of documents concerned - for instance is it a Power of Attorney that you need witnessing
- Who is signing or presenting the documents - are they personal papers or for a Company?
- How many documents are there?
- Which country they are to go to.
Please visit the contact page to obtain a quotation.
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